To: Contacts in Luanda
From: Kjell Håvard Sævareid, Director MAPESS Project
Date: 15.07.09 / Updated 11.01.10
MAPESS – Organisation Functional Description Roles & Responsibilities
Purpose of this memo
§ To document the requirements for the project core team positions, their roles and responsibilities and required qualifications
Luanda Project Office Director
Main duties
§ Manager of the Luanda Project Office
§ Execution planning & follow-up
§ Liaison on execution issues with
o the Norwegian Embassy
o INEFOP
§ Hiring of local staff
o Management of project’s requests – preparations of specifications and follow-up of deliveries
§ Coordination with the 3 pilot centres
o Management of cost monitoring & control, accounting, Luanda office mobilization and administration and its stafff
§ Reporting to Project Director in RKK head office in Stavanger, Norway
Skills & experience required:
ü Min 5 years of project management experience
ü Knowledge Project Management methods
ü International project experience
ü Speaks and writes English & Portuguese
ü Has a good insight of Angolan society, people and employees and employers
as well as authorities
Assistant Luanda Project Office Director
Main duties
§ Assist Luanda Project Director / be the Deputy in the Project Director’s absence
§ Shall plan to take over as the Project Director within 2 years ( if the Luanda Office Director is not an Angolan )
§ The Assistant Luanda Project Office Director shall also during the period before taking over as Luanda Project Office Director have the role and responsibilities as the Technical Manager as described below
Skills & experience required:
ü Min 5 years of project management experience
ü Knowledge Project Management methods
ü International project experience
ü Experience from adult training management
ü Has a good network with Angolan industry and services institutions
as well as authorities
ü Speaks and writes Portuguese, and preferably English
Technical Manager
Main duties
§ Initiate and follow-up project deliveries from the Project descriptions
§ Plan and coordinate deliveries at the centres
§ Coordination with and support to deliveries management of RKK
§ Cost Control
§ Support to centre management in preparation of deliveries
Skills & experience required:
ü Min 5 years of project management experience
ü Knowledge Project Management methods
ü International project experience
ü Experience from adult training management
ü Has a good network with Angolan industry and services institutions
as well as authorities
ü Speaks and writes Portuguese, and preferably English
Logistics & Information Manager
Main duties
§ Logistics planning
§ Transport & forwarding planning inclusive customs clearance
§ Coordination with RKK delivery organisation
§ Support to deliveries management of RKK
o At centres
o Receiving control and commissioning
§ Information Management
o Database responsible
o Monitoring of all documentation deliveries
o Planning for commissioning
o Planning for hand-over to permanent organisation
§ Cost reporting
Skills & experience required:
ü Min 5 years of project management experience
ü Knowledge Project Management methods
ü Experience from working with international companies and institutions
ü Sound knowledge and experience from logistics and information / document
management
ü Has a good network with Angolan industry and services institutions
as well as authorities
Administration, Cost Control & Accounting
Main duties
§ Cost collecting / Cost reporting pr project & activity
§ Accounting for the Angolan account
§ Day to day service at the project office
§ Booking travel & hotels
§ Booking and manage service resources as interpretation
Skills & experience required:
ü Min 5 years of cost control and accounting for international companies
ü Sound experience working in projects
ü Sound knowledge about accounting requirements & procedures
ü Basic Knowledge Project Management methods
ü Has a knowledge of Angolan industry and services institutions
as well as authorities
Driver & Office support
Main duties
§ Driver in Luanda
§ Car service / keep tidy and operational
§ Office support
§ Logistics support
Skills & experience required:
ü Min 5 years of services and support to international organisation
ü A sound knowledge of Luanda and its surroundings
ü Car service
ü Office service experience
Skills for all positions
ü Want to be part of a team building institutions
ü Creative – looking for solutions
ü Open minded and team oriented
ü Have the ability to give extra support when needed